Creating, Copying, and Editing an Insurance Policy

See Also: Maintaining Insurance Policy Data; Filing a New Insurance Certification for an Operator (OST Form 6410 or 6411).

To Create, Copy, or Edit an Insurance Policy Filing (Form 6410 or 6411):

  1. From the Insurance tab:

    1. To Create a new policy, click the New 6410/11 button located above the Policy List grid.

OR

  1. To Edit a policy:

    1. Locate and select the policy within the Policy List.

    2. Click the Edit 6410/11 button, located above the Policy List grid.

OR

  1. To Copy a policy:

    1. Locate and select the policy within the Policy List.

    2. Click the Copy 6410/11 button, located above the Policy List grid. If copying a filing that is not a draft, the system first displays the Copy OST Form 6410/11 message box with the message “Clicking OK will copy the selected form's information to start a new OST 6410/11 filing”.

    3. Click the OK button to continue the copy process.

The system displays either the New Insurance Policy window, or the Edit Insurance Policy window for draft policies or Edit Processed Insurance Policy window, depending on your selection above.

Note: If the selected policy was processed when the Edit button was clicked, the system displays the window with “Edit Processed Insurance Policy” in the title bar.

On initial display, the window’s Air Carrier Type list box field displays a value for the operator.  For a 6410 filing, the default selection is typically “U.S. Air Taxi Operator (under part 298)”.  For a foreign operator (6411 filing), the default field value is commonly “Foreign Air Carrier Operating Small Aircraft”.  If editing or copying a policy, the Air Carrier Type value is prefilled.

Using the Insurer License Field Group

  1. Insurer License section:  Use the radio buttons in the Insurer License section to select the appropriate licensed/approved value for the air carrier.  Once a radio button is selected, the system refreshes the screen to display the appropriate fields and controls.

    1. Insurer License radio buttons:  Use a radio button selection to indicate that “the insurer”:

      1. is licensed to issue aircraft insurance policies throughout the United States.

      2. is licensed or approved by a foreign government to issue aircraft insurance policies.

      3. is an approved surplus line insurer in one or more states.

    2. Selecting insurer “is licensed to issue aircraft insurance policies throughout the United States” retains the default screen fields and controls.

    3. Selecting insurer “is licensed or approved by a foreign government to issue aircraft insurance policies” updates the screen to display the Countries list box:

      Countries list box:  Use the list box to select one or more countries for the air carrier’s operations.

    4. Selecting insurer “is an approved surplus line insurer in one or more states” updates the screen to display the U.S. States list box:

      States list box:  Use the list box to select one or more states for the air carrier’s operations.

Entering Insurance Company Data

  1. Insurance Company/Broker field group:  Use the Insurance Company/Broker field group to enter Insurance Company data as follows:

    1. Use the Insurance Company field and the Add Insurer or Update Insurer buttons as needed to enter the insurance company name for the filing.

Note: While entering text into the Insurance Company field, the screen will display a list of potential insurance company names that match the entered data, allowing selection of a value.

The Insurance Company field is filled in, and when applicable, the Insurance Co. Signer drop-down list is populated based on the specific insurance company name.

  1. To update the insurer:

    1. Click the Update Insurer button.

      The Update Insurance Company dialog box is displayed with the address information.

    2. Update the address from the Update Insurance Company dialog box, if needed.

    3. Click the Update button.

The system retains the data and closes the Update Insurance Company dialog box, returning to display of the New Insurance Policy screen.

  1. Use the Insurance Co. Signer list box field to select a personnel value.

The name of personnel is displayed, and the Date Signed field is enabled for input.  In addition, if applicable, the Phone Number and Email fields are filled in based on the selected personnel, but the field is in read-only mode.

  1. Enter a Date Signed value for the form by entering a date (in “MM/DD/YYY” format) or by clicking the date field and the displayed Calendar control.

Entering Insurance Broker Data

  1. Insurance Broker field group:  If needed, use the Insurance Broker field and the Add Broker or Update Broker buttons to enter the insurance broker company name for the filing.

Note: While entering text into the Insurance Broker field, the screen will display a list of potential insurance broker company names that match the entered data, allowing selection of a value.

The Broker Company field is filled in, and when applicable, the Broker Co. Signer drop-down list is populated based on the specific insurance company name.

  1. Click the Update Broker button.

The Update Broker Company dialog box is displayed with the address information.

  1. Update the address from the Update Broker Company dialog box, if needed.

  2. Click the Update button.

The system closes the Update Broker Company dialog box and returns to display of the New Insurance Policy screen.

  1. From the Broker Co. Signer field, select a personnel from the drop-down list.

The name of personnel is displayed, and the Date Signed field is enabled for input.  Additionally, if applicable, the Phone Number and Email fields are filled in based on the selected personnel, but the field is in read-only mode.

  1. Enter a Date Signed value for the form by entering a date (in “MM/DD/YYY” format) or by clicking the date field and the displayed Calendar control.

Entering 6410/6411 Receipt Date

  1. 6410/6411 Receipt Date:  Enter a 6410/6411 Receipt Date value for the form by entering a date (in “MM/DD/YYY” format) or by clicking the date field and the displayed Calendar control.

Entering Policy Info

Notes:  (1) You may list multiple insurers (optional) when adding insurance policy(s).  (2) Amount of Coverage field accepts numeric values (0-9) only, no commas or decimal.  (3) When changing coverage type, any existing policy(s) for the current coverage type will get deleted.

  1. Policy Info field group:  Enter and/or update Policy Info using the Policy Info field group as follows:

    1. Effective Date:  Enter a value by entering a date (in “MM/DD/YYY” format) or by clicking the date field and the displayed Calendar control. The default value is the current date.

    2. Coverage Type:  Valid values: Single Coverage, Combined Coverage.

    3. Amount of Coverage:  The value must be greater than or equal to $100,000.

If you enter an amount less than $100,000, the system displays a message indicating that the Amount of Coverage cannot be less than $100,000.

Using the Policy List

The Policy List reflects OST Form 6410 or 6411 filings.  The system will display red message text above the list to indicate the policy data requirements for the current insurance filing. The grid allows you to review policy information and perform the Edit and Delete functions for each listed item.

Adding a Policy

To Add a Policy:

Note:  At least one policy must be added and assigned to your selected insurance company.

  1. To add a policy, click the Add Policy button.

The system displays the Add Policy dialog box.  Note: On the Add Policy dialog box, the Percentage field is set to 100 by default.

  1. Using the Add Policy dialog box, enter the following:

    1. Insurer Name: Enter/select a valid insurance company name (Required). 
      Data Entry Validations:  The system performs validations for a missing or invalid value after you click the Add Policy dialog box’s Create button:  The system displays the message “Enter a valid Insurance Company Name” for an invalid or “Insurer Name is required” for a missing Insurer Name value.

    2. Policy Number:  Enter the company-assigned insurance policy number.

    3. Is Lead? check box:  For single policy coverage, or if adding the first policy for combine policy coverage, select the check box.

    4. Percentage:  The Percentage field is set to 100 by default.  If editing, enter any value between 1 to 100 (in whole numbers only). 
      Data Entry Validations:  The system performs validations for a missing or invalid value after you click the Add Policy dialog box’s Create button, displaying an applicable error message(s):  If you enter a value above 100%, the system displays the message “Percentage can be only between 1 and 100”.  If you enter a value using decimals, the system displays the message “Invalid Percentage”. 
      For Single Policy Coverage: If you entered less than 100 in the Percentage field, the system displays the message “Total combined percentage is less than 100%”.

  2. Click the Create button.

The system updates the screen with the newly added policy.

  1. For Combined Coverage:  To add another policy for combined coverage, repeat the steps above.

Using the Insured Aircraft List

To View the Aircraft List:

  1. Click the Aircraft button.

The system opens the Insured Aircraft window.

  1. Insured Aircraft Operations:  Select one of the radio buttons to indicate the insured aircraft being used for operations:

    1. Operations conducted with all aircraft operated by the insured radio button:  Selecting the radio button labeled “Operations conducted with all aircraft operated by the insured” indicates that ALL the listed aircraft from the grid are automatically selected for 6410/11 processing (The check boxes to the left of the grid are not displayed).

The system displays a grid that lists all aircraft associated with the operator, including: Manufacturer, Aircraft M/M/S, Registration Number, Insured Seats, and On OpSpecs?.

The Actions column allows you to select the Edit or Delete functions for listed aircraft.

  1. Operations conducted with specific aircraft types radio button:  Selecting the radio button labeled “Operations conducted with specific aircraft types radio button” indicates that the user will select the aircraft individually for 6410/11 processing.

Adding Aircraft to a Policy

To Add Aircraft:

  1. Click the Add Aircraft heading/link (located at the bottom of the Insured Aircraft window).

The screen area is expanded to display the Add Aircraft field group and the aircraft data fields/controls.

  1. Use the Add Aircraft field group’s fields/controls to enter aircraft data:

    1. Manufacturer list box: Enter the manufacturer of the vehicle or use the field to search for a value by entering the characters of the manufacturer and then using the displayed list box to select a value (You may search using all or part of an aircraft Make/Model/Series value).

The system populates the Model list box values using the Manufacturer value.

  1. Model list box:  Select the manufacturer’s type/brand of vehicle.

The system populates the lists for and Model-Series list box using the Model value.

  1. Model-Series list box:  Select the Model-Series of vehicle (if applicable).

  2. Registration Number:  Enter the aircraft’s Registration Number (N number).

  3. Insured Seats:  Enter a valid number value for the insured seats of the vehicle (less than 999).

  1. Click the Add button.

The system adds the Aircraft to the grid.

Removing Aircraft from a Policy

To Remove Aircraft:

  1. Using the Insured Aircraft List, select an aircraft to be removed.

  1. Click the Delete link in the Actions column. 

The system displays a message box requesting that you confirm the deletion.

Notes: (1) You must select at least one aircraft for a filing.  (2) The system will not allow the user to remove WebOPSS aircraft.

  1. Click the OK button.

The system removes the aircraft from the Insured Aircraft List.

Saving the Policy Data

The Save button allows you to save entered data as a draft insurance certification filing.  The Process button allows you to process (i.e. make final) an insurance certification filing where all data entry requirements are met.

You can save the form as a draft filing OR save the form and submitting the filing to the FAA (Note: You can also preview the completed form PDF).

  1. To retain the entered information and save the form as a draft filing, click the Save Draft button.

OR

  1. To save the entered data, save the form, and process the filing.

The system confirms that the Save action was successful by displaying red Form Saved message text on the screen.

 

Related Screens/Displays:

Copy OST Form 6410/11 message box

New Insurance Policy window (default initial display for U.S. operator)

Edit Insurance Policy window – U.S. Air Taxi policy with Combined coverage

Edit Processed Insurance Policy window

Insurance Company/Broker field group

Policy Info field group (Combined Coverage selected)

Policy List message display (Policy List)

Add Policy dialog box

Selecting Insurer Name (Add Policy dialog box)